The plan
- Take stock: which facilities, units, tenants, contracts, prices, balances, access codes and documents do you have, and where are they?
- Export: ask your current vendor for a full export, preferably as CSV or a database export.
- Set up: prepare facilities, unit types and floor plans in the new system.
- Check: compare unit, tenant and contract counts and open balances with the old system.
- Compare: run in parallel briefly or compare a closed period, so you spot differences in time.
- Cut over: pick a quiet moment, make sure access and payments continue and inform your team and tenants.
Where it often goes wrong
- Access codes: if access does not move over, tenants face a closed gate.
- Balances: a few euros' difference per tenant quickly adds up.
- Direct debits: check mandates and collection dates before the first run.
- Floor plans: without a map, your team no longer sees the facility the way they are used to.
Switching to TheStorageControl
With TheStorageControl you switch with a dedicated contact. You import floor plans yourself in the app from a PDF, SVG or scan, and after the switch your data stays open: export the full dataset whenever you like.
