01 · Overview
Every payment in one overview
Collected this month, failed payments, pending settlements and refunds in one overview, with revenue and occupancy per month alongside.
Domain 07 · Payments & reconciliation
Self-storage payments & reconciliation
TheStorageControl records every payment with tenant, invoice, method, payment rail and external status, and matches payments to invoices. Successful payments update balances and collections instantly; failed or pending payments surface for follow-up. Online payments run through Mollie.
Without one system
Hunting for the right invoice payment by payment, and only noticing late that a payment failed.
With TheStorageControl
Every payment lands on the right invoice, and anything ambiguous is ready for review.
02 · Reconciliation
Every payment on the right invoice
Received payments are matched to open invoices by the invoice number in the description, or by an exact amount that fits exactly one invoice. Unclear cases go to review and are never booked automatically.
Features
All 17 payments & reconciliation features
- 1. Show payments across all selected facilities
- 2. Record a payment manually
- 3. Reconcile received payments
- 4. Show payment number, tenant and related invoice
- 5. Show payment method and amount
- 6. Show the payment rail used
- 7. Show the external status of the payment rail
- 8. Show the payment receipt date
- 9. See whether a payment is matched to an invoice
- 10. Statuses: successful, failed, pending and refunded
- 11. Filter by payment rail, payment method and reporting period
- 12. Configure visible payment columns and export data
- 13. Link payments to tenants, invoices and statements
- 14. Use successful payments in balance and collections calculations
- 15. Show failed or pending payments for follow-up
- 16. Automatic payment status in tenant and collections views
- 17. Match payments by invoice number or exact amount, with review when in doubt
Updated 30 September 2026
FAQ
Frequently asked questions
Which payment provider does TheStorageControl use?
Online payments and payment links run through Mollie. Other rails, such as bank transfers, are recorded with their own references so they can be matched.
What happens when a payment fails?
The payment appears straight away under failed payments and in the collections view. If the access policy is switched on, arrears can also block access after a set number of days or reminders.
Can I record payments manually too?
Yes, for example a card payment at the desk. The payment is linked to the tenant, invoice and statement.
Keep reading
- Location & unit managementEvery facility and unit on one live mapRead more
- Payment matchingPayments matched on invoice number or exact amount, with a reason for every proposalRead more
- PricingTheStorageControl pricing is on request: a tailored implementation and a monthly licence per active facility. Book a demo for a proposal.Read more
See your own operation in TheStorageControl.
In a demo we show the platform using your situation: your facilities, your unit mix and the way you work today.
